GridBank for Exchange

GridBank for Exchange provides a comprehensive email archiving solution, enabling high availability access to data assets, regulatory compliance, and reduced infrastructure and storage management costs

Overview

GridBank for Exchange Overview

High Availability Access to Information Assets

In today's dynamic business environment, innovation and competitive advantage are driven by data and information. Organizations empowered to readily access their corporate knowledge in a timely manner are more able to adapt quickly and efficiently to internal and external challenges, enabling them to keep one step ahead of their rivals. GridBank for Exchange brings continuous availability of business critical data to end users through next generation object storage technology, allowing high performance, globally distributed on demand data access.

Regulatory Compliance and Risk Management

In recent years, governmental oversight and regulatory requirements related to data retention and disposal have become increasingly stringent. Legal minimum and maximum email retention periods are mandated by seemingly never-ending streams of rules and regulations. Additionally, organizations facing litigation proceedings have an obligation to identify, discover, collect and preserve all relevant emails and related attachments. GridBank for Exchange provides a comprehensive retention and disposal policy management engine, powerful search and discovery tools and fully granular legal hold to protect and preserve the integrity of critical data.

Enhance Application Stability and Performance

The rate of email data growth is increasing exponentially and this is having a negative impact on Exchange Server performance. Despite recent improvements in the capacity of primary mailboxes, over time inboxes become overloaded and are either archived to PST files, effectively removing them from centralized IT control, or are kept on the Exchange Server leading to performance implications and increased risk of outages. GridBank for Exchange enables automated migration of data to secondary storage, reducing the load on the Exchange Server, whilst retaining the data assets under corporate IT management.

Reduce Storage Costs

As data volumes grow ceaselessly, similarly, the costs of storing and managing these information assets continue to increase. Whilst storage cost per GB trends downwards, the level of data volume growth is outpacing the offsetting costs, leading to information management overheads that need to be contained. Meanwhile, regulations mandate longer retention periods and backup windows keep stretching. GridBank for Exchange automates information management, reducing overheads and migrating infrequently accessed data to more cost effective tiered storage and reducing total cost of ownership.

Features

GridBank for Exchange Key Features

Instant Search and Discovery

  • Comprehensive search and discovery ensures users have timely access to business critical data
  • Faster access to emails reduces e-Discovery and litigation preparedness costs

Transparent User Access

  • Email stubbing combined with fully integrated Outlook plugin minimizes training requirements
  • GridBank Web Access exposes a familiar front-end for web browsers

PST Management

  • Centralized PST file repository for limiting data sprawl
  • Automated network trawling for PST file discovery and ingestion

Object Dedupe

  • Deduplication of files and emails to ensure no unnecessary storage replication
  • Object Dedupe across all platforms including Exchange, PST and other GridBank systems

Encryption and Compression

  • Highly secure AES-256 and Blowfish 448-bit standard encryption
  • Powerful compression significantly reducing storage requirements

Data Classification

  • Automated migration of data to secondary and tertiary storage tiers
  • Online storage ensures direct data access on demand

Massively Scalable

  • Modular, next generation object storage architecture allows elastic scalability
  • Globally distributed file system scales to PBs of storage and billions of objects

Policy Based Management

  • Centralized configuration of email retention and disposal policies
  • Granular control over legal hold and data integrity

Benefits

GridBank for Exchange Key Benefits

On Demand Access to Company Knowledge

  • Instant archive search ensures corporate knowledge is consistently accessible
  • Enables employees to productively use information assets through rapid access

Preserve and Retain Business Critical Data

  • Automated policy based retention of business critical information
  • Fault-tolerant, self-healing system ensures data preservation

Reduce PST File Sprawl

  • Trawl IT network for .PST files stored in inaccessible locations
  • Ensure all organizational emails are retained within the corporate control in a centralized repository

Compliance and Regulatory Support

  • Compliance framework provides simple management tool for meeting regulatory requirements
  • Policy templates enforce granular control over email throughout the data lifecycle

Preparedness for e-Discovery

  • Legal discovery overheads significantly reduced through centralized management
  • Legally defensible retention and disposal policies mitigate business risk

Secure Records from Misuse

  • Tamper-proof data check-summing ensures data integrity
  • Audit trail logs operator actions for complete forensic traceability

Automate Data Management

  • Automated data migration to alternative storage tiers reduces load on primary servers
  • Data classification enables reduced backup window

Reduce Storage and IT costs

  • Compressing and deduplicating rarely accessed data to cost effective tiers cuts storage overheads
  • More efficient data management reduces demand on IT personnel

Optimize High-Growth Servers

  • Policy based migration of emails to secondary storage enhances performance of primary servers
  • Automated management of data growth reduces likelihood of primary server outage

Technical Specifications

GridBank for Exchange Technical Specifications

Recommended Hardware Requirements

The recommended hardware requirements for a GridBank for Exchange node are:

  • 2 x Quad core processors, minimum 2GHz
  • 24 GB of RAM
  • 2 x 1TB hard disks or DAS, NAS, SAN storage connectivity, dependent on requirements
  • DVD-ROM drive
  • 3 x 1Gb network cards
  • Internet connection for Call Home feature

Minimum Hardware Requirements

The minimum hardware requirements for a GridBank for Exchange node are:

  • Dual Quad Core processor
  • 16GB of RAM
  • 2 x 500GB hard disk
  • DVD-ROM drive
  • 2 x 1Gb network cards
  • Internet connection for Call Home feature

Software Requirements for a GridBank for Exchange Node

The minimum software requirements for a GridBank for Exchange node are:

  • Microsoft Windows 2008 R2 Server Standard/Enterprise Edition
  • Microsoft Exchange 2003/2007/2010

Software Requirements for GridBank for Exchange Client

The minimum software requirements for a GridBank for Exchange client are:

  • Microsoft Windows XP or Windows 7
  • Microsoft Outlook 2003/2007/2010

Highlights

  • The rapid growth of our company, through value enhancing acquisitions and successful exploration, is generating more and more data, much of it in isolated pools. [GridBank] will allow us to organize, store and protect our G&G data and create a platform for improving business efficiency while reducing TCO.

    — David Edwards, Group Head of Information Systems, Premier Oil, Plc.
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